Moving from one office to another is a more challenging task than shifting to a new home. Relocating an office is not less than a nightmare. It does not matter whether your business is on a large or small scale. It is going to be stressful in both situations. There are many things present which you have to settle like an office desk, supplies, office table, furniture, etc.
You will need a proper plan and strategies to get it done in a proper way. It is not a task of one day you have to give adequate time so be prepared for it. The role of the owner, management, and the employer is essential. There are also some strategies that you need to follow, and by following them, you will be able to do it properly. Moving in an intelligent and stress-free way can make this journey easy for you.
10 tips that will help you have a stress-free office move
- Decide The Budget
- Start The Process Early
- Change the address of your office on your website or pages
- Visit The New Location
- Don’t carry everything in a new location
- Visit The New Location
- Ask the advice from the office staff
- Choose the right time for relocation
- Make a list and Label everything
Decide The Budget
You have to decide the estimated cost before moving to a new company. If you don’t decide on the budget, it will cause problems. So if you don’t want to exceed the budget, make the proper plan. For the move you have to decide the cost of the new office, the amount for the equipment which you need in a new office, cost of moving companies if you are going to hire one, labor charges and if you need any other supplies like tape, box, etc. for packing the things.
Start The Process Early
If you are moving out at a new office and do not want to face hustle, then try to start the process early, like packing things or hiring moving, etc. Moving companies can be a little bit costly, but you can find a reasonable price if you give some time to search. We will suggest that you start the planning before 1 month. Try to make a list of equipment or things which you will need in the new office and decide what you have to eliminate like old machinery or furniture. And always make a plan B to save your time if something unexpected happens.
Change the address of your office on your website or pages
If you are moving to a new office, always make sure to change the address. So your customer will be aware of your relocation, and this can not become a problem if they want to visit your office. If you’re going to run a successful business, then this step is crucial. Suppose you have shift in a new office and your old clients go to your previous location. Imagine that disappointment which they felt after knowing that you have changed the location but didn’t bother to inform them. No one will appreciate this attitude which leads to wasting their time. Always keep your customers as the first priority.
Visit The New Location before moving the office
This step would make things easier for you as you will get an idea about the space and place. You can check if all the utilities are present there or not, or you can check if the drawers or cabinets are working in a proper condition or you need to fix them. You can also decide about the furniture according to the space.
Don’t carry everything in a new location
There is no need to move all the old equipment to your new office. You can take this situation as an opportunity to do a deep cleaning for your office. You can replace some old equipment with a new one as technology is getting better day by day. Or you can donate some unnecessary things to a charity which is not further required.
Ask the advice from the office staff
That’s the best idea to get help from your employers. Ask them what they need to change and what kind of technologies they would like to use in a new office which can make their work easy. Set a staff meeting or give a form to everyone and ask them to write their advice and then choose the most common among them.
Don’t take all of the stress on yourself. Try to divide tasks between people to make things stress-free for you. If you hire professional help, then all the processes will move in a very smooth way. You can hire the movers to shift all the things in your new office, and you can also hire the interior designers who will help you to select the furniture for your new office and will decorate it in a very organized manner.
Choose the right time for relocation
It’s one of the wise moves which you have to make when you are moving. Different times of the year can cost you less for moving like on those days movers company will charge less, or you will not be caught up in traffic, etc. Don’t decide to relocate on busy days or on vacation or holidays like New Year etc.
Make a list and Label everything
Try to make priorities between necessary and unnecessary things. Always try to shift those things first, such as tables, chairs, computers, etc., which are the most crucial things for running a business. Labels the boxes to avoid unnecessary confusion and ask your staff to pack their things and label them. In this way, the items will not be messed up and you can make a stress-free move to a new office.
Relocating can be a challenging task, but it’s not impossible. You can make it happen in a very organized way if you plan your things accordingly. The things which we have discussed above can help you in this manner if you follow them correctly. Always try to make a plan before doing anything during the office move.